Keep the group rhythm stable
Who is it for: preparatory-, therapy or development groups
A practical scheduling situation: everyone should attend regularly without the group rhythm falling apart.
Practical example: prep / therapy / development group
A group of 8 meets on Monday afternoons. The goal is simple: everyone gets regular sessions, spacing stays stable, and the whole month does not live only in the admin's head.
Before, the calendar looked full, but one person could end up with two sessions in two weeks while someone else disappeared for three weeks. On paper it was fine; in real life it created stress.
Now, scheduling starts from "when did this person last attend?" instead of "what is the earliest free slot?" That keeps the group cadence workable.
If someone cancels:
- they are not forced into any random open place that week,
- they are placed in the next planning round without breaking everyone else's spacing.
If a new participant joins:
- they are not auto-assigned to the first free slot,
- they are added where the existing rhythm can still hold.
At the end of the month, the admin sees:
- nobody left out for too long,
- no one over-packed with back-to-back sessions,
- and no need for long explanations about why the plan looks this way.
This is not flashy optimisation. It is a practical day-to-day workflow for groups where steady rhythm actually matters.
For group programs with shared decisions, it helps to connect this with what is group booking, then compare the sibling scenarios family activity shared decisions and education director balanced groups, and finish with the related article booking system vs capacity management what happens when an event is full for broader context.
Frequently asked questions
Why not use a standard booking tool?
Because it only checks empty slots. Here you also need to track who attended last and how much gap is still safe.
What if someone misses a session?
In the next planning round they move forward, but not in a way that overloads someone else. The whole group rhythm stays workable.
For one active prep or therapy group, Pro is usually the practical starting point — check pricing
Plans sized for workshop operations, with a stable and transparent booking flow.